Business Operations Specialist - Reporting

Date: Apr 23, 2019

Location: Branchburg, NJ, US

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Requisition ID: BUS003318

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its legacy for over a century. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Primary Responsibilities
  • The Business Operation Specialist will perform the activities required to support and deliver on the Purchase Order (PO) Lifecycle Management Process:
  • Receive and process purchase orders for services and delivery teams. Creates initial purchase orders, track orders, provide status notifications, process purchase orders modifications or changes, close purchase orders, maintains records pertaining to the PO transaction/activity and provide support to PO owner. These orders support the IT organizations purchases for labor, hardware, software, payment requests/credits and grants.   The specialist will interact with various individuals and groups across the IT organization
  • Track, receive and process Supplemental Detail Files for Studio/Factory/Enterprise/Manage Services Blanket purchase order invoices, prepare and submit financial transactions, and reconcile cost center and project financial transactions
  • Ensure corporate accounting/financial policies and procedures are followed
  • Assist with month-end financial closing activities that comply with all SOX404 accounting requirements
  • Correspond with suppliers, service/delivery teams and project managers to support Purchase Order creation and processing
  • Provide support to the Business Management, Finance and Project Management Office (PMO) teams by delivering data, reports and analysis of purchase order and invoicing activities.
  • Posses strong communication and facilitation skills and able to conduct effective user trainings.
  • Flexibility is required to interact globally in a matrix organization across time zones ( Asia Pacific, Europe & US)
  • Ability to work well in a team environment and develop working relationships 
  • Document and maintain process documentation
Additional Responsibilities
  • Multi-task, manage multiple purchase orders with a keen attention to detail
  • Must have the ability to work under a strict deadline schedule
  • Must have the ability to manage multiple priorities
  • Be self-motivated and self-directing, with a positive attitude
  • Carry out tasks with little or no supervision
 
 
Qualifications


Education Minimum Requirement:
HS/BA/BS
Required Experience and Skills**:
  • Strong proficiency in SAP Financial systems (ECC, Purchase Orders):  at least 3 years
  • Good knowledge in finance, basic accounting, procurement principle and account reconciliation acumen
  • Must have min 3-5 year exp working with  Microsoft Office, Outlook, Excel, Microsoft SharePoint User Experience, Adobe Acrobat (PDF) experience.  
  • Excellent math skills and analytical skills
  • Strong problem-solving skills and tactical management skills
  • Good organizational skills, written and verbal communication and interpersonal skills
  • Ability to deliver high quality work with focus on details and accuracy
  • Experience working with project managers and IT professionals
     
Preferred Experience and Skills:
  • 5 years experience in SAP
  • Knowledge of general office procedures and bookkeeping processes
  • BookKeeping financial reporting
  • 3 years in an analyst role
  • Strong skills and work experience in Excel (Workbook, formulas, Pivots, functions, Macros, …)
  • Degrees in Finance, Accounting, Math, Business, or work experience equivalent a plus
Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we’re inventing for life. 

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to staffingaadar@merck.com.
  
Search Firm Representatives Please Read Carefully: 
Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck.  No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.
 
Visa sponsorship is not available for this position.
 
For more information about personal rights under Equal Employment Opportunity, visit:
 
            EEOC Poster
            EEOC GINA Supplement
            OFCCP EEO Supplement
 
Merck is an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of it’s manifestations.


Job: Business & Supplier Management
Other Locations:
Employee Status: Regular
Travel: No
Number of Openings: 1
Shift (if applicable): N/A
Hazardous Materials: None
Company Trade Name: Merck

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